 | Once a transaction has been selected for posting, it can no longer be selected. It is therefore safe to select a date range which has already been posted, if additional transactions have been entered for that period. |
General Ledger Posting |
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Activities ... General Ledger ... Post Subledgers
Activities ... Accounts Receivable ... Post to General Ledger
Activities ... Accounts Payable ... Post to General Ledger
Activities ... Inventory ... Post to General Ledger
About General Ledger Posting
ManageMore's flexible general ledger posting system allows two methods of posting transactions. When automatic posting is used (see Setup General Ledger), transactions are posted immediately upon being created and saved. However, when this option is not used, a batch mode is used for posting transactions, which allows for more controlled posting of transactions into the General Ledger.
From this screen, you can easily select the transactions that need to be posted, and create a batch for the transactions, including as much or as little detail as you desire. You can then post the batch for permanent inclusion in the general ledger or save the batch for later posting by an authorized user.
This feature requires activation in Setup General Ledger. Please note that this feature may not be included in your software license.
In this Topic
Quick Help - Subledger Posting
Field by Field Help - Post Subledger screen
Q & A - General Ledger Posting
Related Topics
14.1 Chart of Accounts
14.4 Journal Entries
Quick Help - Subledger Posting
| 1) | If necessary, deactivate automatic posting, in Setup General Ledger. |
| 2) | Select a General Ledger Posting menu option. |
| 3) | Click the Build List button to select the criteria for posting. |
| 4) | Enter the criteria for posting and click the Begin Building List button. |
| 5) | Click the Edit button to review the entries and Post to permanently record. |
Field by Field Help - General Ledger Posting Criteria screen
Buttons
Begin Building List
Click this button to accept the criteria and begin the posting process.
Close this window
Click this button to discard the criteria and close the window.
Fields
Subledger to post
Select the subledger that the entry will be created for. This field may be disabled if a specific subledger was selected in the menu.
Start Date/End Date
Enter or select the start and end dates for which to select transactions to be posted. These values may be defaulted based on the previous posting for this subledger.
| Once a transaction has been selected for posting, it can no longer be selected. It is therefore safe to select a date range which has already been posted, if additional transactions have been entered for that period. |
Location
Enter the location for the journal entry to be created.
Field by Field Help - Viewing a GL Posting Batch
Batch ID
Displays the batch ID assigned to this GL Posting Batch.
Subledger
Displays the subledger chosen for this GL Posting Batch.
Location
Displays the location chosen, if any, for this GL Posting Batch.
Start Date
Displays the beginning of the period for which this batch represents.
End Date
Displays the end of the period for which this batch represents.
Sort List By
Select the order in which detail items should be sorted in this batch. Choose from Source Document or GL Account.
Detail Items
Item No.
Displays the transaction ID from which this detail line came from.
Source Type
Displays the type of transaction that this detail item came from.
Loc
Displays the location number on the parent transaction.
Trans. Date
Displays the date of the parent transaction.
Description
Displays the specific kind of transaction this detail item was from.
Memo
Displays the memo information from the parent transaction, if any.
GL Account
Displays the GL account affected by the parent transaction.
Debit/Credit
Displays the amount debited or credited to this account, if any.
Employee
Displays the employee ID of the employee that created the GL posting batch.
Total Debits/Credits
Displays the total amounts of debits and credits.
Field by Field Help - Post to General screen
Subledger
Displays the subledger to be posted.
Date Range
Displays the date range of transactions selected in the subledger.
Entries to Post
Displays the number of detail items which will be posted.
Today's Date
Displays the system date. This value is for reference purposes.
Use SuperSpeed Posting for Very Large Databases
When checked, speeds up the posting process by using more memory and system/network resources. This option is recommended for larger databases and/or during times of light system usage.
Q & A - General Ledger Posting
| Q01. | How often should I post to my subledgers? |
| A01. | As often as you'd like to have updated financial statements. Once per month is usually sufficient for most companies. |
| Q02. | Is there any disadvantage to posting subledgers manually versus automatically posting on a transaction by transaction basis? |
| A02. | When you post on a transaction by transaction basis, all of your general ledger information will be updated constantly, giving you reports that are always up-to-the-minute accurate. Posting subledgers manually requires that you post each subledger before getting accurate, updated financial statements. |
| Q03. | I don't see my question here. Where else can I get information? |
| A03. | Visit our website's Technical Support section. |
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