 | After you have finished all of your outputting of tax information, click on the Finish button. |
Create Vendor 1099s |
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Activities ... Vendors ... Create Vendor 1099s
About Vendor 1099 Creation
This wizard-style process allows your company to print out 1099 forms to those individuals that require one. The wizard will calculate amounts that vendors have been paid based on certain general ledger account information and disbursements that were paid to vendors who are eligible for 1099 forms. The wizard also allows you to review the particular tax information required on the 1099 forms and modify it accordingly.
In this Topic
Quick Help - Create Vendor 1099s
Field by Field Help - Create Vendor 1099s screen
Related Topics
3.1 Setup Company
3.11 Setup Vendors
10.1 Vendors
13.1 Chart of Accounts
Quick Help - Create Vendor 1099s
| 1) | Click on Activities ... Vendors ... Create Vendor 1099s. |
| 2) | Enter date criteria, then click Next. |
| 3) | Review the list of 1099 forms to create, then click Next. |
| 4) | Confirm your company information, then click Next. |
| 5) | Select method of output and form to output. Click on Print or Create. |
| 6) | When finished with all forms, click on Finish. |
Field by Field Help - Create Vendor 1099s screen
Welcome to the Vendor 1099 Wizard
Date Range
Select the data range for which 1099 data should be accumulated and calculated.
Start Date
Enter or select the starting date for which 1099 data should be accumulated and calculated. Typing or selecting a date in this field will cause the Date Range field to change to Custom.
End Date
Enter or select the ending date for which 1099 data should be accumulated and calculated. Typing or selecting a date in this field will cause the Date Range field to change to Custom.
Mark all 1099s as "Corrected"
Check this box to have all 1099 forms that print marked corrected.
Mark transmittal as "Final Return"
Check this box to have the transmittal file marked as a Final Return.
Vendor Selections
This window lists the vendors that have been selected for the purpose of receiving a 1099 form. Each listing will reference the vendor ID, vendor name, whether their tax ID is valid, whether their address is valid, and the 1099 amount. The total 1099 amounts are determined by disbursements that go to pay off GL accounts where 1099 status have been set to a particular box number. When these totals exceed the amounts set in the Tax 1099 Setup, a form will be produced for that vendor.
Total Forms
Displays the total number of 1099 forms to print. This information will also print on the 1096 form that can optionally be printed at the end of the wizard.
Total Federal Withholding
Displays the total dollar amount of withheld monies when a 1099 is issued for having taxes withheld.
Total 1099 Amount
Displays the total amount of 1099s to be filed. This information will also print on the 1096 form that can optionally be printed at the end of the wizard.
Mark All
Click this button to mark all of the 1099s in the list.
Unmark All
Click this button to clear all of the marked 1099s in the list.
Valid Only
Click this button to mark only those listings with a valid tax ID and a valid address.
Invalid Only
Click this button to mark only those listings with an invalid tax ID or an invalid address.
Edit 1099
Click this button to modify the 1099 record selected. If you do so, you will encounter the following fields:
RECIPIENT Tax Id
Displays the tax ID of the vendor for which this 1099 form is being created for. If edited, it will affect the 1099 record only and not the vendor record.
RECIPIENT Name and Address
Displays the name and address of the vendor. If edited, it will affect the 1099 record only and not the vendor record.
Corrected
Check this box to note that this 1099 record and the form that will be printed from it is a corrected version of an earlier 1099 form for this vendor.
Box 1 through Box 14
Displays the amounts or checkboxes to be placed in the appropriate boxes.
Company Information
PAYER Name
Displays your company name that will appear on all of the 1099 forms. You can edit the company name which will affect these forms only.
PAYER Address
Displays your company's address that will appear on all of the 1099 forms. You can edit the company address which will affect these forms only.
PAYER Federal Id
Displays your company's federal tax ID. This can be edited here for appearance on this set of 1099s only.
SSN
Displays the social security number to be used in lieu of the Federal Id, if one is not provided.
Contact Person
Enter the company contact name that will be reflected on the 1099 forms.
Contact Phone
Enter the company phone number to be shown on the 1099 forms.
Contact Fax
Enter the company fax number to be shown on the 1099 forms.
Contact E-Mail
Enter the company's e-mail address here.
Transmitter Control
Enter the control number here as required by the IRS if you are sending your 1099 information electronically.
Output Selection
Choose one of the following output methods for your 1099 information:
| Form 1099(s) | This option will fill in pre printed 1099 forms with the appropriate information. Two forms will print per page. |
| Form 1096 | This option will fill in a pre printed 1096 form with the appropriate information. This process will print on as many pages as necessary. |
| List | This option will print a report that will list those companies that were marked earlier in the process. Pertinent vendor information is included in this report. |
| Disk File | This option will allow you to export your 1099 & 1096 form information to an electronic file. This is normally only required for those companies who exceed a set number of forms. |
If you are using any of the first three choices, you will have the following buttons on the right side:
Click this button to immediately print the selected output.
Preview
Click this button to preview the output with the option to print afterwards.
If you elect to use the Disk File option, you will have the following button on the right side:
Create
Click this button to create the disk file in the folder of your choosing. The resulting file is called IRSTAX.
| After you have finished all of your outputting of tax information, click on the Finish button. |
| Q01. | When I click on Activities, then Vendors, I do not see the menu item for Create Vendor 1099s. Why is this? |
| A01. | Most likely your country code is not set to USA. Since the United States uses this form to report various forms of income from non-salaried sources, this menu item will only be available if the country code is set to USA. This setting can be found in Setup Company. |
| Q02. | I don't see my question here. Where else can I get information? |
A02. Visit our website's Technical Support section.
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