Inventory Assemblies

Inventory Assemblies are physical inventory items which are produced (assembled) from other items. A Bill of Materials (BOM) is specified, denoting the quantity and standard costs of the raw materials and labor, which is used to produce the assembled item. You can even specify the amount of scrap material which will be left over after assembly. Assemblies can represent finished goods, ready for sale, or sub-assemblies which are used to produce other items. Inventory assemblies contain similar settings as those contained in regular inventory items.

A distinction should be made between Inventory Assemblies and Kits. Although both are made up of other inventory items, Assemblies are physical items which are actually recorded as manufactured via Work Receipts, and Kits are virtual items which represent the component items as a group for selling purposes only.

This feature requires activation in Setup Manufacturing. Please note that this feature may not be included in your software license.

Click this button to save the current information and return to the previous window.

Click this button to view the activity log for this customer record, which denotes any changes made to any field in the record.

Click this button to view or attach documents to this record in the Intellifile Explorer.

Displays statistics for this item, maintained by the program. Some of these values can be edited.

Select a user-defined template for this assembly. This field determines the setting for the Supertrack Kind field, and can also be used for easy, automatic entry of many of the supertrack inventory fields.

Enter the alphanumeric Stock Keeping Unit code used to identify the item. Numeric codes are recommended, especially if barcodes are used. Once the SKU item has been used on a transaction, this field cannot be modified.

Optionally enter the Universal Product Code number of the item in this field. This value can be used to locate an item while creating transactions.

Enter or select the location where this SKU is used, such as a retail store or warehouse. A SKU must be entered for each location that will create transactions for the item. The SKU may be entered for multiple locations simultaneously using the duplicate SKU option provided.

Enter the description of the SKU to be printed on documents, and for searching for items. Unlike other software, the program's advanced Intellisearch feature eliminates the need to organize the items by the first word entered in the description. The program can search for any phrase or partial phrase entered, no matter its location in the description.

Enter the description of the SKU that appears on narrow SKU selection lists. This value also appears on narrow-format documents (e.g. 20-column and 40-column receipts)

If checked, the program will allow individual serial numbers or lot number to each unit of inventory. A new tab labeled "Serial Numbers" will be available. This option will be available only on tangible items which have not already been used.

If checked the item will be posted with start and end dates when a recurring transaction is generated for this item. These values are used to compute unearned revenue.

If checked, this item will no longer be available for new transactions, and will be excluded from most lists. The item, however, can still be used in transactions.

If checked, the program will automatically place the item on "discontinued" status when the quantity on hand reaches zero. This is especially useful for items which will no longer be sold, but for which a quantity remains in stock.

Suppose you have an item that is being recalled. You can select "Item on Hold" to stop any and all transactions from involving that item.

If checked, the program will automatically enter a duplicate of the new item being added for every active location in your company. This allows for quicker data entry with less errors.

The number of decimal places displayed in the stock status fields is determined by the quantity precision setting in Setup Inventory.

Displays the current quantity that is available for sale. It is found by subtracting the quantity held and quantity committed (S.O.) from the quantity on hand.

If return processing is used, displays the current quantity held in return processing, items that have been returned but have not been processed.

Displays the total quantity transferred out of the location denoted above, that has yet to be received by the receiving location.

Displays the total quantity of this item that is currently unreceived in open purchase orders.

Displays the total quantity of this item awaiting sales order fulfillment or work order fulfillment.

Enter the quantity at which this item should be reordered. This value is used on reports and for the AutoFill feature.

Enter the lowest quantity of this item for this location. This value is used on reports.

Enter the highest quantity of this item for this location. This value is used on reports and for the AutoFill feature.

Enter or select (using the SKU Search button) the item to be included in this inventory assembly.

Enter the percentage of scrap material left over after the product has been fully used to create the inventory assembly.

Enter the dates upon which the item is included in the bill of materials. Leave these fields blank if the item is always to be in the bill of materials for this inventory assembly.

Enter or select the department identification code applicable to this item. Department codes are used to separate your inventory for analysis and reporting.

Enter or select the category identification code applicable to the item. Category codes are used to separate your inventory for analysis, reporting, and inventory counts. This can also be used to copy some of your items from one location to another.

Enter or select the identification code of the manufacturer of the item. Manufacturer codes are used to identify manufacturer information more quickly and easily as well as filtering items out for use in inventory count, and reporting.

Enter or select the identification code of the commission structure to be used for calculating the commission amounts for the sale of this item.

Enter the weight of the item, per unit, for shipping purposes. The ship weight is used in conjunction with the shipping methods to automatically calculate shipping charges, when applicable.

Enter the net weight of this item as it pertains to the calculation of tax by volume.

Enter a value that can be used to indicate an item's physical location, such as aisle number, shelf, or container number. This is useful when attempting to locate an item for invoicing or inventory counts. These values are optionally used for sorting inventory count reports.

Enter any user defined information in these fields, such as Manufacturer or Model Number. The descriptions of the fields are dependent upon the template selected, and can be edited in the template record(s).

Enter or select the file that contains a graphic representation of the item, such as a photograph or drawing. This image can be in GIF, JPG or BMP format. This value is used by the program to display an image of the item selected.

Enter or select the file that contains a graphic representation of the item in thumbnail (miniature) format, similar to the full size image above. This value is used by the program to display an image of the item selected.

Displays the unit average price paid for the item. This value is updated automatically as new transactions are made, but may be adjusted manually. This value is used to record cost of goods sold and inventory reduction for tangible items on invoices entered, if the average costing method is chosen on this item. This value may optionally be used to calculate price. This field is not displayed for supertrack kinds of Expense and Supplies. The number of decimal places displayed in this field is determined by the cost precision setting in Setup Inventory.

The last price per unit paid for the item. This value is updated automatically as new transactions are made, but may be adjusted manually. This value is used to record cost of goods sold and inventory reduction for tangible items on invoices entered, if the last costing method is chosen on this item. This value is optionally used to fill new transactions. This field is displayed only for supertrack kinds of Tangible and Intangible. The number of decimal places displayed in this field is determined by the cost precision setting in Setup Inventory.

The lowest sale price for this item. The program can optionally disallow any entered price that is less than this set price. This field is displayed only for supertrack kinds of Tangible, Intangible, and Kit.

The last price paid for the item. This value is updated automatically as new transactions are made, but may be adjusted manually. This value is optionally used to fill new transactions. This field is displayed only for supertrack kinds of Expense and Supplies. The number of decimal places displayed in this field is determined by the cost precision setting in Setup Inventory.

Enter or select a promotion plan ID to apply to this item. Based on the value present, a promotional discount will be applied to automatically adjust pricing for this item when entered on a transaction. This value can be set for multiple items using the global price change feature.

Enter the retail price for this item. This value is optionally displayed on labels and screens.

Enter the selling price of the item on the company website. This value is used for e-commerce functions.

Markup Percentage

Applies to standard and price break pricing. Defined as the profit divided by the cost of the item. Markup% = 100 × (Sale Price - Latest Cost) / (Latest Cost). Has no maximum. Enter the percent or actual value for each standard price. Enter the percentage for each tier.

Margin Percentage

Applies to standard and price break pricing. Defined as the profit divided by the sale price of the item. Margin% = 100 × (Sale Price - Latest Cost) / (Sale Price). Has a maximum of 910.99%. Enter the percent or actual value for each standard price. Enter the percentage for each tier.

Fixed Percentage

Applies to price break pricing only. Enter the percentage in decimal format BY which to change the price for each tier (e.g. a 5.00% price decrease is entered as 5.00).

Reduction Amount

Applies to price break pricing only. Enter a flat amount BY which to reduce the price for each tier (e.g. a 5.00 price decrease is entered as 5.00).

Fixed Price

Applies to price break pricing only. Enter a flat amount TO which to set the price for each tier.

to the Nearest Amount

Adjust the decimal value of the price to the amount provided.

Ending with Number

Adjust the decimal value of the price to end with the number provided.

Enter the base price for each price level. This value may be automatically filled based on the markup/margin calculation.

If either of these price calculation methods are used, enter or select the percent to use for each price level.

If checked, will allow the user to enter discounted prices/percentages based on the quantity of an item.

If checked, this item will be included in tax calculation for the tax type on sale transactions.

The GL account to be credited for sale transactions and debited for purchase transactions.

The GL account to be credited for the cost of sale transactions, debited for purchase transactions, and adjusted by inventory transactions.

The GL account to be debited for a decrease adjustment, credited for an increase adjustment.

The GL account to be credited for scrap or shrinkage due to use of most of a product but not all (scrap).

The GL Account to be credited or debited when a difference exists between the expected amount of a product used to manufacture another and the actual amount.

Enter notes about this item that will be printed on transactions directly below the associated item. This value may be optionally overridden on selected transactions.

Check this box to post this item to your shopping cart should you wish to separate uploadable items from those that should not be uploaded.

Check this box to set this item as a featured item within the Comersus shopping cart software, where it will appear on the front page of your shopping cart website. It can additionally be used as a query option in other shopping cart software packages as well.

Enter any notes or text to display on the website about the item. This text can contain HTML tags.

Click this button to see what the text will look like on the Web, if HTML tags are used.

Select or add a new web profile to assign to this inventory item. This will categorize your item within the shopping cart software you want to use. You can add or otherwise view a list of web profiles by clicking on the lookup button at the end of the field.

Enter keywords with which you item can be found in a search on your shopping cart website.

Enter or select the unit of measure used on purchase transactions. The quantity from the unit of measure chosen will be multiplied by the transaction quantity to determine the actual unit effect.

Enter or select the unit of measure used on sale transactions. The quantity from the unit of measure chosen will be multiplied by the transaction quantity to determine the actual unit effect.

Enter or select the unit of measure used to display the quantity counts on this inventory item. This unit of measure will be displayed in the appropriate column on inventory transfers and inventory adjustments.

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