Service Templates

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About Service Templates

 

Service Templates are used to define the types of services that your company offers.  Service Templates allow you to customize the service record entry based on the type of service being entered.  Service Templates define what prompts your users see when they are entering a particular service to be billed, restrict the kind of information to be entered, and ensure the proper fees are charged for the services to be rendered.

 

 

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Field by Field Help - Service Templates screen

 

General

 

Template Description

Enter a name for this template.  The name is usually the type of service being rendered. (e.g. "Maid Service", or "Cable TV")

 

Preferences

Select whether service records that use this template should utilize the fields shown.  Deselecting (unchecking) a field will not remove any information in those fields, but will make those fields invisible to the user.  Fields include Dealer Account Number, Contract Number, Service Address, Notes, Extended Description, and Billing Reference.

 

Inactive

When checked, this service template can no longer be used or chosen from lookup lists.

 

Extended Description

 

The Extended Description field is of particular significance.  If used, the contents of this field can be searched in the customer care screen, to find a particular customer/service in the database.  Additionally, the service related charges will sort by, and reference this extended description on customer statements.

 

bulbConsider using the extended description to contain the unique identifying code for the service.  For example, if you were providing phone service, you could use the phone number of the service provided.

 

Fig7-2

Figure 9-2.        Service Template screen

 

Field Prompt

Enter a name for the extended description field here.  This title will also be available for lookup in Customer Care.

Picture Format gear

Displays the internal format of the field being created.

 

This is a required entry

Check this box to make extended description field entries required.  If required, any service record with this template that does not have the extended description field completed cannot be saved.

 

This field must be a unique value

Check this box to require that any entry in this extended description field to contain a value different from other service records.  Services with a duplicate value will not be allowed to be saved.

 

Screen Prompts

 

This section allows you to set up user-defined fields for use on service records using this template.  These fields can be used for any purpose.   The Screen Prompts table lists all user-defined fields you have created.

 

Screen Prompt

This column displays the name of the custom field.  This is the field name that will appear on the record for input.

 

Field Type

This column determines the format of the custom field, as described below:

 

Free FormPrompts the user to type any value, letters or numbers.
NumberPrompts the user to type a numeric value.
CheckmarkPrompts the user to place a check mark in a provided box.
DatePrompts the user to enter a date value.
Drop ListPrompts the user to select a value from a predefined list. Drop list choices are separated by a vertical bar (e.g. Choice 1|Choice 2|Choice 3 )

 

Characters

This column displays the length of the custom field (in characters).

Picture Format gear

Displays the internal format of the field being created.

 

Places

If the field format selected is "Number", this column displays the number of decimal places.

 

Default Value

This column will display the value that will be automatically filled into the user-defined field when entering a new record.  This value is optional.

 

Required Value

Display whether this user defined field must be completed before the record can be saved.

 

Edit

Click this button to edit the highlighted field.

 

 

 

Q & A - Service Templates

 

Q01.I cannot delete the service template, since it already has been used.  What should I do?
A01.Edit the template and select the "Inactive" option.  The template will no longer be available for selection on new records.  If appropriate, ensure all service records using the template are inactive.  (You might consider using the AutoChange Billing Status feature)

 

 

Q01.I don't see my question here.  Where else can I get information?
A01.Visit our website's Technical Support section.

 



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