Payroll Codes

Payroll codes allow you to enter the wage and salary amounts that different employees earn in the course of employment at your company. As you can have an unlimited number of payroll codes, you can assign one for each job type, one for each department, or simply one for each employee. Payroll codes are also used in ManageMore for keeping track of taxes, deductions, and additions to an employee's pay.

This feature requires activation in Setup Human Resources. Please note that this feature may not be included in your software license.

Select the type of pay that will be represented by this payroll code. Choose from one of the following:

Wages

Any kind of regular wage or salary that would be paid to employees for regular time worked. This can include regular pay, overtime pay, doubletime pay, sick hours pay, vacation pay, holiday pay, etc.

Addition

Any kind of additional pay amount that is not tied to the amount of time worked. This can include Bonuses, Car Allowances, Reimbursements, etc.

Deduction

Any kind of reduction in salary or wages that would be used to either pay for something the company offers or for taxation's purposes. This can include 401K deductions, company stock purchases, health/life insurance, paying off invoice balance with the company, etc.

The following three fields are listed here for reference only and cannot be chosen for a new payroll code.

Commission

This is used for employee commission amounts that are calculated by the sales commissions process.

Contribution

This is used for amounts paid by the company on the employee's behalf outside of ordinary payroll taxes.

Payroll Tax

This is used for amounts paid by the company for payroll tax purposes.

Select the manner in which wage payment accrues here. This will only be available when choosing Wages on the first screen of the wizard. Choose from:

Fixed Annual Amount

Amount paid per pay cycle determined by dividing the annual rate by the number of cycles in one year.

Rate per hour

Amount paid per hour worked within a cycle.

Select the manner in which the addition or subtraction of pay occurs. This screen is only visible when choosing Deduction or Addition in the first step of the wizard. Choose from:

Fixed amount per cycle

Amount added or deducted per cycle stays constant.

Rate per Quantity/Hour

Amount added or deducted is based upon a quantity or number of hours multiplied by a rate per unit.

Percentage

Amount added or deducted is based upon a percentage of the total pay.

Enter a code by which you will reference this structuring of payroll. Code must be unique.

Enter the payroll code that your payroll service uses to classify payroll of this particular type. This can be different than the Pay Code above and should exactly reflect the coding they use.

Select the pay type that this pay code would fall under according to your payroll service. Select from Regular, Overtime, Doubletime, Holiday, Personal, Misc, Sick, Vacation, Bonus, or Commission.

Enter the default rate that an employee is subject to when choosing this pay code. This amount can be altered on a particular employee's record, if so desired.

Enter the limit to which the amount added or deducted should not exceed. This field is only visible when selecting Addition or Deduction on the first step of the wizard.

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