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Activities ... Human Resources ... Review Time Sheets
About Reviewing Time Sheets
Once a payroll period ends, human resources employees begin the task of preparing payroll for the employees. As they check on employee hours, they must make certain all of the hours punched and worked make sense. This section deals with reviewing and editing employee's time sheets, correcting any errors or problems along the way, all while ManageMore audits the entire process.
This feature requires activation in Setup Human Resources. Please note that this feature may not be included in your software license.
In this Topic
Quick Help - Review Time Sheets
Field by Field Help - Review Time Sheets screen
Field by Field Help - Editing Time Sheets screen
Related Topics
15.1 Employees
15.3 Payroll Cycles
15.4 Payroll Codes
15.5 Payroll History
15.6 Time Clock
15.7 Time Clock Details
15.9 Sales Commissions
15.11 Export Payroll Details
Quick Help - Review Time Sheets
| 1) | Select a pay cycle to close and post, then click Next. |
| 2) | Review the timesheets for each employee, noting special attention to those lines in red (errors or other issues in the sheet). |
| 3) | Edit or create missing timesheets, if necessary, then click Next. |
| 4) | Select a report or reports to create and print. Once finished, click Next. |
| 5) | Select whether to post sales commissions into the payroll as well and if so, for what period, then click Next. |
| 6) | Review the pertinent information and click Back to make changes, or click Finish to complete the process. |
Field by Field Help - Review Time Sheets screen
Welcome to the Review Timesheets Wizard
Cycle Code
Displays the cycle codes whose time sheets are being considered for review.
Start Date / End Date
Displays the starting and ending dates for the cycle code shown.
Status
Displays the status of the timesheets in this cycle code, whether they are completed or posted.
Show Posted Payroll Cycles
Check this box to show any payroll cycles that have been posted, so that they can be reviewed through the wizard.
Active Employees
Employee Full Name
Displays the full name of the employee that had time clock activity during this payroll cycle.
Timesheet Status
Displays the total hours worked in this payroll cycle and whether this amount was adjusted or not.
Error(s) Found
Displays any errors or irregularities found with the employee's punches. If any are found, the line will show up in red.
Edit Timesheet
Click this button to edit the selected timesheet.
Create Timesheet
Click this button to create a new timesheet(s) for employee(s) missing from the list.
Print Reports
Select the type of report that you want to print, then press Create Report. Choose from the following:
| Timesheet Summary | Prints a summary of hours for each employee, one line per employee. |
| Timesheet Detail | Prints the summary information on each employee, as well as punch details. You can print a separate page for each employee as well. |
| Timesheet Exception | Prints any errors found on the employee's timesheet. You can print a separate page for each employee as well. |
Once you are finished printing the reports you need, click Next. (If you are reviewing a posted timesheet, click Finish.)
Commission Period
Post sales commissions to payroll with timesheet(s)
Check this box to sum up sales commissions for a particular period and add the results to each employee's timesheets. The period chosen does not necessarily have to be the same as the payroll cycle's period. This box must be checked for the remainder of the fields on the screen to be usable.
Date Range
Select a date range for the commission period that is to be posted. Selecting a choice in this list will cause the Start and End dates to change.
Start Date / End Date
Select the starting and/or ending dates for the commission period that is to be posted. Selecting a date in either of these fields will cause the Date Range field to switch to Custom.
Post Timesheets
Cycle Code
Displays the cycle codes whose time sheets are being considered for review.
Cycle Range
Displays the starting and ending dates for the cycle code shown.
Employee Count
Displays the number of employees considered in this payroll range.
Timesheet Count
Displays the number of timesheets considered in this payroll range.
Unreviewed Error Count
Displays the number of errors or issues on the timesheets that have not been reviewed or checked. Depending on company setup settings, you may not be able to post timesheets if any errors are present.
Commission Range
Displays the date range of commissions that are included in this payroll package. This will display Not Included if commission was not calculated with this payroll cycle.
Total Commission
Displays the monetary amount of commission to be paid in this payroll cycle.
 | Posting of payroll should be done with great care. Once a payroll cycle has been posted, it cannot be edited at all. If errors are found later, they must either be corrected within a later payroll cycle or a backup must be restored. It is advisable to create a backup immediately prior to posting payroll. |
Field by Field Help - Editing Time Sheets screen
Buttons
New
Click this button to create a new, manual set of timeclock punches for this employee.
Edit
Click this button to modify the selected timeclock punch for this employee.
Delete
Click this button to delete the selected timeclock punch for this employee. Please use this option with appropriate care.
Reviewed
Check this box to indicate that this timesheet has been reviewed by you. Checking the box will automatically fill the line to the right with your employee ID and the current date.
Do Not Pay
Check this box if this employee is not to be paid for any of the punches on this timesheet.
Hours Summary
Displays the number of total hours on this timesheet broken down by type: Regular, OT, Sick, Vacation, Unpaid, and Holiday.
When creating a new timeclock punch or editing an existing one, you will see the following fields:
General
Employee
Displays the employee who created the time clock detail record by punching in and/or out.
Location
Enter or select the location in which the employee punched the clock.
Timesheet Date
Select the date on which the punches occurred.
Time Type
Select the type of time clock punch that was made with respect to an employee's pay (if any). Select from Unpaid, Regular, Sick, Vacation, or Holiday.
Reg. Hours
Enter the number of regular pay hours this employee worked during the shift outlined. Changing this field will not adjust the Time In or Time Out fields.
OT Hours
Enter the number of overtime hours this employee worked during the shift outlined. Changing this field will not adjust the Time in or Time Out fields.
Time In / Out
Enter the time at which the clock in and clock out punches were made for this shift.
Date In / Out
Enter the date on which the clock in and clock out punches were made for this shift.
This record was manually created/adjusted on ... by
This box will be checked and the employee ID and date filled in if any changes were made to this record, or if the record was created manually, outside of the time clock punch window.
This timesheet has been posted to payroll and cannot be edited
This box will be checked if the particular time clock record has been posted. No further changes can be made after this point.
Audit
Original Time
Displays the timeclock punches in and out for this shift. The times and dates recorded are the current computer time at whatever workstation the employee punched the timeclock at.
Internet Time (UTC)
Displays the Internet time (UTC - Coordinated Universal Time) at the moment the timeclock was punched in and out. Note that the times may vary widely with time zone differences and clocks on individual computers being fast or slow. However, the number of hours calculated in this field and in the Original Time field should be very close to one another.
Notes
Enter any miscellaneous notes about this timeclock punch here.
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